You've legally changed your name via Deed Poll and have informed your landlord, providing proof. But can they refuse to formally acknowledge this change on your tenancy documentation, perhaps by refusing to sign an addendum?
Legally, a Deed Poll confirms your new name is your legal name. While the original tenancy agreement remains valid (as the contract binds the person, regardless of name), refusing to formally acknowledge the change via an addendum is problematic and unreasonable.
Why Refusal is Problematic:
- Identity Verification: It creates difficulties proving you are the legal tenant named (albeit under a former name) in future interactions, especially concerning deposit returns or official matters.
- Deposit Protection Issues: Your landlord needs your correct current name to manage the deposit protection scheme details properly. Refusal hinders this.
- Practical Difficulties: Causes confusion in communication and record-keeping.
- Potential Discrimination: Depending on the reason for the name change (e.g., related to gender transition), an unreasonable refusal could potentially be viewed as discriminatory under the Equality Act 2010.
What Should Happen: A reasonable landlord or agent should readily agree to sign a simple addendum that formally notes your new legal name alongside your former name, referencing the original agreement and your Deed Poll. This protects both parties by ensuring records are accurate.
What if They Refuse?
- Communicate: Politely reiterate the legal standing of your Deed Poll and the practical necessity of updating records (especially for deposit protection).
- Put it in Writing: Send a formal letter or email requesting the addendum, enclosing another copy of your Deed Poll, and keeping a copy for yourself.
- Seek Advice: If they persistently refuse without valid reason, contact tenant advice organisations like Shelter or Citizens Advice for guidance.
While refusal is uncommon and unreasonable, knowing your rights and the importance of accurate documentation is key.
